How to use our mobile app
Before your trip
Log on to a trip by entering your school name (careful to check the postcode, as there can be many schools with the same name), then enter your name and login code, that is provided by your school.
Pre trip Page
Any teacher can begin a trip once the start time has elapsed. Please ensure you check the register on the pre-trip page to ensure everyone is correctly logged in before beginning your trip. Once the "begin" trip has been pressed, the login codes become invalid, so it is important to check the register of signed on users is correct. New students can be individually added and removed during the trip if required by following the instructions on the app.
During the trip
Upon beginning a trip, all users must open the app to register their location. Users will appear offline until they have opened the app on their phone. When you click on a user on the map. The app will display the users name and time their location was last updated. Users location only updates when they move at least 100m approx.
New chats can be made with any individual/group of users by selecting the users from the list then pressing “Message”. This will create a new conversation in your “chats” area. A “Teacher announcements” is automatically set up which has all users in. Only teachers can message in the Teacher announcements, students can only read messages in the chat. This is designed to be for teachers to send information out to students, during the trip. If students need to reply, they can do so by creating a new chat with any/all teachers from the map page.
EDITING THE TRIP
This can be done by any teacher at any time during the trip by opening the menu (3 lines in top left corner of map screen), then selecting “Edit Trip”. Any edits will trigger an automatic notification to all users on the trip as well as a notification to the school’s Educational Visits Co-ordinator, informing them of the edit.
How it Works
A Step by Step Guide
Create your trip!
For your pupils’ security, every group on tripaid is created by the school’s Educational Visits Coordinator. Once they have logged on to our website, they can create a group for every trip in just a few clicks. Simply click “create trip” then select a start time, end time and give the trip a name. You will then be provided with 2 codes. One code for the teachers and one for the students, to be shared out and used on the app before their trip.
The teacher code can be emailed out internally to staff on the trip or given out verbally. The student code can be sent out via your school’s internal communication process or the parental consent form. Should you require it, Tripaid provides a parental consent letter template to make this process easier. All the teachers and students then download our app from the website then enter their name and code before the trip starts, this adds them to the messaging group for the trip.
Once you reach the start time for your school’s trip. Any teacher can then start the group by checking the register of people signed up, then pressing the “begin trip” button on the app. This will start the location/messaging sharing in the group and stop anyone else joining the group by rendering the codes void. In the app, teachers can edit the end time, add new students (by creating a temporary code) and delete members if needed. Once the trip ends, the group automatically shuts down so no members can locate or message you again.
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